How to enable 2-Factor Authentication in your zMailCloud account

Written by Jay Cihla on . Posted in Configuring Mail Clients, Configuring Mobile Devices, Uncategorized

2-Factor authentication, also known as two-step verification adds an additional safeguard to your email account security by requiring a one-time password in addition to your email address & password for logging into your email account.

2-Factor authentication also allows setting up trusted devices such as mobile phones or mail clients to authenticate with a one-time password for devices that do not natively support 2-Factor Authentication (see Additional Steps below).

To setup 2-Factor authentication in your zMailCloud account, login to your webmail account (usually https://yourdomainname.zmailcloud.com/)  You can lookup your webmail login address here: https://zmailcloud.com/uncategorized/check-your-zmailcloud-server-address/

Once logged in go to Preferences > Accounts.  Under Account Security click on Setup two-step authentication…:

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If you do not see this option, please contact support@zmailcloud.com for assistance.

Before you begin: 

Note that once 2 factor authentication is enabled, you will need to remove and setup any devices (including mobile devices) you are currently syncing to using an Application passcode (see Authenticating with Applications below) or your 2-factor authentication code.

To start, select Begin Setup: 

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Enter the password for your account to continue and click Next:

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Next, install a one-time password application on your smartphone or tablet.  For a list of supported apps, please see: https://wiki.zimbra.com/wiki/TOTPApps  Click Next once installed:

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On your smartphone or tablet, add your email address & authentication key to your authentication app (select Manual Entry):

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Once added, you will see your account with your one-time use codes.  Use these codes for signing into your account using 2-step authentication when prompted:

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In your zMailCloud account, enter your two-step authentication key to proceed:

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You should see a Success! message indicating that 2-step/2-factor authentication is setup and ready to use:

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Note that 2-step authentication does not replace your email address & password, it is an additional authentication step.  With 2-step authentication enabled on your account, you will be prompted to enter your one-time password each time you sign-in to your account:

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Additional Steps: Authenticating with Applications

You can also create passcodes for devices that do not support 2-Factor Authentication.  Most mobile phones and mail clients will require setting up individual passcodes for these devices when 2-step authentication is enabled.  The below steps will show you how to do this:

Go to Preferences > Accounts > Application Codes > Add Application Code in your webmail account to begin.

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This will generate an application passcode:

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Use this application passcode when setting up your account on your device as your normal password.

Once authenticated, you will see your device listed under Application Passcodes:

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Congratulations!  You have successfully setup 2-factor authentication for your account.  If you have any questions or need assistance, please contact: support@zmailcloud.com

 

FAQs about using your new server address –

Written by Jay Cihla on . Posted in Configuring Mail Clients

Q: What is my new custom server address?

– Please visit https://zmailcloud.com/uncategorized/check-your-zmailcloud-server-address/ and enter your email address to find your custom server address to use for logging into your account.  Use this server address as your login address in your web browser for signing into your account or checking email on your mobile phone or mail client.  See below for instructions on updating to use your new server address.

Q: How do I update the zMailCloud Outlook Connector to use the new custom server address? 

– Please see this article: https://zmailcloud.com/uncategorized/how-do-i-sync-my-email-account-in-outlook-after-upgrade/

Q: How do I update iOS devices to use the new custom server address? 

– First, determine if you are syncing your account as Exchange Activesync (recommended) or IMAP.  To do this go to Settings > Mail, Contacts, Calendars > your zMailCloud account.  Your account type will be listed at the top of your account details.

If your account type is Exchange, click on your Account details and update the “Server” field to your custom server address (xyz.zmailcloud.com, for example, replacing “xyz” with your own custom server address) and click on Done when finished.

If your account type is IMAP/POP, click on your Account details on update the “Incoming Mail Server Host Name” and “Outgoing Mail Server/SMTP address” to your new custom server address.  Click on Done when finished making changes.

Q: How do I update Mac Mail/Mail.app: 

– Go to Mail > Preferences > Accounts > (your zMailCloud account) > Account Information tab.  Update the “Incoming Mail Server” to your new custom server address.

Next, go to the Outgoing Mail Server and click the drop-down menu > Edit SMTP server list.  Locate your zMailCloud account server from the list and update the server name to your new custom server address. Click OK when done making changes.

Q: How do I update Android phones: 

– Go to Settings > Accounts > Microsoft Exchange Activesync > Settings > Exchange Server Settings > (your zMailCloud account) > Server and update the server address to your new custom server address.

Q: How do I update Thunderbird.app: 

– Open Thunderbird and go to Tools > Account Settings and update the Server name to your new custom server address.  Once that is done, go to the Outgoing Server tab > (your zMailCloud account) > Edit and update the Server address to your new custom address & click OK when done.

If you have any additional questions, please contact our help desk by email at: support@zmailcloud.com, or by phone at 1-888-962-4525 x4.

How to setup your zMailCloud account on Outlook for Mac

Written by Jay Cihla on . Posted in Configuring Mail Clients

Outlook on Mac syncs email, contacts and calendars bidirectionally to/from your zMailCloud account online.  To setup your account in Outlook on Mac, first go to Tools > Accounts.  In the Add account screen, select Exchange Account for the account type:

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Enter your zMailCloud account info on the next screen (and uncheck the box for Configure automatically):

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Email address: your full email address

Authentication method: Username & password

User Name: your full email address

Password: your password

Server: yourcustomaddress.zmailcloud.com (if you are not sure what your custom address is, please contact your administrator or email support [at] zmailcloud.com for assistance.

On the account details page, you should see a green dot next to your account name if authentication is successful.  You may need to restart Outlook for this change to take place:

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Press the red dot in the upper left hand corner to begin using your account in Outlook.

If you experience any problems syncing your account to Outlook, please contact our support team at: support [at] zmailcloud.com for assistance.

 

 

 

How to install and configure your zMailCloud account in Zimbra Desktop PC/Windows

Written by Jay Cihla on . Posted in Configuring Mail Clients, Knowledgebase

Install and Setup Instructions for Zimbra Desktop with zMailCloud.com Zimbra Mail

Download Zimbra Desktop (Windows version) at: https://www.zimbra.com/downloads/zimbra-desktop

1. Open the downloaded file.

 

2. Click ‘Next’

 

3. Accept License Agreement, Click Next

 

4. Choose a path to install the application in and click Next

 

5. Choose whether or not to create a desktop icon and click Next.

6. Leave Launch Zimbra Desktop checked. Then, click Finish

 

7. Click, add new account

 

For account type, select Zimbra
Create a description for this account in the Account Name field, for example zMailCloud account
Enter your zMailCloud email address and password


Your incoming mail server should be: yourcustomaddress.zmailcloud.com If you do not know your custom address, please ask your domain administrator, or contact the zMaiCloud help desk at support[at]zmailcloud.com


Be sure to place a check in the Use SSL box as well.
Select your preference for synchronization settings, which is how often the program will check for new mail.
Click Validate and Save

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Note that the first synchronization may take up to several hours to complete depending on how much data is in the account. However, you may start using this account immediately.

 

For information on using Zimbra Desktop please reference the Zimbra Desktop End User Guide.

 

 

How to install the zMailCloud/Zimbra Outlook Connector (email, contacts, calendar bidirectional sync)

Written by Jay Cihla on . Posted in Configuring Mail Clients, Knowledgebase

This is a guide for installing and configuring the zMailCloud Outlook Connector. The Outlook Connector is an application that will automatically sync all of the information in your zMailCloud account with your copy of Outlook 2003 – 2013, including your email, contacts, and calendars. Lets get started!

Before you install

• Backup your Outlook items before installing the Connector for Outlook. Do this first! This saves a copy of your Outlook in case you need to revert to it. Here are instructions on how to backup Outlook: https://zmailcloud.zendesk.com/entries/25613826-Backing-up-Microsoft-Outlook-Calendars-and-Contacts

• You must use an Outlook PST file of no larger than 2GB. Microsoft does not support larger PST files, and neither do we! The larger your PST, the longer the process will take!

• Be aware of how much internet speed/bandwidth you have available for this process! We recommend high-speed/high-bandwidth upload/download internet connections with plenty of availability for larger and/or many simultaneous uploads.

• We highly recommend performing your uploads over night, over weekends, and in any event not during your business hours.

• Verify you are not using a firewall, load-balancer, packet-shaper, router or other network appliance that will interfere with the priority of your internet traffic! If you are using such a network appliance, commonly used with VOIP telephone systems to prioritize their traffic, you must configure it to prioritize traffic to/from the zMailCloud servers, or, preferably, turn its prioritization off for such data. If the Zimbra advanced web client is not functioning well, this kind of intereference is a common cause! You must fix this.

Installation

Download the zMailCloud Connector:
Click here to download the zMailCloud Connector for Outlook (32 bit version) This is the most common Outlook Connector.  Try running this connector first!

Click here to download the zMailCloud Connector for Outlook (64 bit version)

Once downloaded, double click on the installer to get started:

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If Windows displays a protection warning, click on “OK”:

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To bypass the Windows warning, highlight & right-click on the installer and choose “Properties”:

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Under “Security”, click Unblock, then click OK:

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Double-click on the installer once more.  An installer window will populate, welcoming you to the setup process.  Click Next:

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Clicking next will take us to the license agreement page, which defaults to the do not accept setting:

You will have to click on I accept to move forward:

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Clicking on next will install the connector. The Zimbra Outlook Connector is only compatible with Outlook versions 2003 through 2013.  If you have an incompatible version, or the connector is the wrong version (32 bit vs 64 bit) you will receive a error message:

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But because we really do meet the requirements, we will get a successful installation message.  Click Close:

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Next, launch Outlook.  Outlook should prompt for your account details:

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Server name: yourcustomaddress.zmailcloud.com (if you are unsure what your custom server address is, please contact your Administrator or our help desk.
Use Secure Connection: checked

Email: your full email address

Password: your password
Once you click OK, your account is now configured and Outlook will start to sync with the Zimbra server. Don’t worry if you do not see your email appear immediately, it takes about five to ten minutes to pull all of your email, contacts, and calendars into Outlook. You can keep track of progress with the progress window that populates once the data transfer starts:

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Once the folder synchronization is completed, you are ready to go! Outlook will automatically sync your contacts, calendars, and email with the zMailCloud web client.

If you follow these directions and still have difficulty, please contact our help desk at: support[at]zmailcloud.com

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